The Stock Engine

Stock Ledger Management

Every stock movement - sales, returns, adjustments - is logged in a central ledger, giving you full traceability.

What the Ledger Tracks:

• Stock additions and removals

• Status changes (e.g., For Sale → Assigned)

• Reason for movement (e.g., sale, refund, write-off)

• Timestamps and associated transactions

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Stock Status Definitions

All inventory marked as “On Hand” is physically present in your business. From there, stock can fall into different sub-statuses:

Stock Status	Description
For Sale	Available to sell or display, syncs to websites
Assigned	Committed to orders, laybys, or transfers
On Hand	Includes both “For Sale” and “Assigned”

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Stock Movement Events

Event Name	What It Does
Sale (Cash & Carry)	Deducts from stock and removes “On Hand”
Adjustment Out	Manual removal (e.g., damage, theft)
Adjustment In	Manual addition (e.g., stock found, correction)
Receipt	Adds stock from a purchase or transfer
Order Creation	Moves stock from “For Sale” to “Assigned”
Refund	Returns stock to “On Hand” if item is resalable

Every event updates the ledger and product availability in real time.

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Product Management Essentials

Each product in your database includes:

• A unique system-generated ID

• Supplier SKU

• Barcode

• Description

• Category/Sub-category

• Custom attributes (size, color, brand, etc.)

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